Accounting Specialist

The Next Door
Job Description
THE NEXT DOOR
POSITION OPENING
 
ACCOUNTING SPECIALIST
 
Worksite Location:      Hood River
Work Schedule:            20-25 Hrs per week
Wage Range:                 $16.83-$19.64
Benefits:                         Vacation, Sick, Holiday, Paid Time Off, 401k
Classification:                Non-Exempt
Reports to:                     Controller
 
Purpose of Position: Provide Accounts Receivable, Accounts Payable and Payroll Functions
 
The Next Door, Inc. (TNDI) is a nonprofit organization, operating with 60+ employees to serve the communities of The Gorge. TNDI is looking for an Accounting Specialist to assist the Controller in the finance department in the areas of Account Receivable, Accounts Payable and Payroll Functions. We are currently changing from Quickbooks to Abila MIP non-profit accounting software. TNDI offers growth opportunities and a flexible work environment wherein employees are able to make a direct and positive impact on their community
 
Summary of Essential Job Functions:
 
Accounts Payable:
 
  • Process invoices, check requests, and expense reimbursements on a weekly basis, ensuring correct GL account, class code (Quickbooks) source and program code (MIP) and approvals. 
  • Process checks.
  • Maintain vendor files, reconcile vendor statements, and respond to vendor inquiries.
  • Process 1099’s at year end.
  • Process Foster Parent Pay monthly.
  • Download credit card transactions, prepare reconciliations and enter transactions.
 
Accounts Receivable and Billing:
 
  • Prepare invoices.
  • Post Billings.
  • Enter daily deposits and ACH.
  • Resolve discrepancies in receipts.
  • Review A/R aging.
 
Payroll:
  • Perform payroll preparation, processing in ADP and record keeping,
  • Ensure accuracy and timeliness of payroll data, respond to staff inquiries, provide payroll-related accounting reports.
  • Complete data entry for all personnel changes: job changes, benefits, etc.
  • Monthly reconciliation of PTO balances.
 
Other Responsibilities:
 
  • Back up for Mental Health billing, and foster parent pay processing.
  • Assist Controller as needed
  
Core Competencies:
  • Initiative – Anticipates problems and proactively addresses issues; assumes responsibility for meeting personal goals and fulfilling requirements of the position. Comes forward to offer help even when tasks are not assigned specifically to them. Initiates and implements new projects or solutions; initiates communication as needed to move projects along or arrive at a solution.
  • Problem Solving – Able to take action in solving problems while exhibiting sound judgment and a realistic understanding of issues; able to use reason, even when dealing with emotional topics.
  • Accountability – Performs reliably and accepts responsibility for decisions. Is able to learn from incorrect judgement and capable of researching alternative solutions.
  • Collaboration & Teamwork – Actively participates as a member of a team to move toward the achievement of team or organizational goals. Uses diplomacy and tact, identifying the best style and approaches, given the audience and circumstances to reach common goals and group consensus. Develops positive and productive relationships as a representative of the organization.
  • Adaptability – Views change as necessary and positive; maintains effectiveness when experiencing changes in work tasks or the work environment; adjusting effectively to work within new structures, processes, requirements or cultures; can effectively cope with change; remains objective and is seen as balanced despite challenges or obstacles.
  • Motivating and Inspiring Others – Communicates a compelling and inspired vision or sense of organizational mission and values; talks about possibilities, is optimistic; brings people together and makes the vision shareable by everyone.
  • Equity & Inclusion – Embraces diversity of thought and lived experiences. Ensuring all people are safe and included by addressing implicit bias and not tolerating ‘isms.’ Treats all people with whom we work and serve with dignity and respect.
  • Business Acumen & Financial Stewardship - Understands what is needed to generate positive cash flow; involves financial literacy (understanding of various components of the financial statements), as well as an understanding of the organizational model, strategies and financial goals.
  • Leadership & Development - Able to influence the actions and opinions of others. Takes measurable steps to develop the mutual trust and respect necessary for a productive and positive work environment. Deals promptly and appropriately with performance issues; defines and communicates job requirements and expectations clearly; delivers feedback in a constructive and positive manner.
 
Other Competencies and Skills Requirements:
  • Business/financial acumen:  thinks analytically and quantitatively; bases decisions on factual data; monitors and uses key business and financial indicators to ensure NDI business success
  • Communication: effective written, oral and presentation skills
  • Innovation: proposes new solutions to complex problems; not limited by conventional thinking
  • Learns: accepts new ideas; recognizes trends and competitive situations; asks right questions and researches best practices to improve NDI processes
  • Influence skills: creates respectful working relationships with a range of people including staff; effectively coaches/mentors others to achieve results; facilitates conflict resolution and overcomes resistance to change
  • Excellent organizational skills: detail-oriented; follows through
  • Research abilities: taps into a wide variety of resources to investigate options
  • Interpersonal skills:  effectiveness in accomplishing tasks by working with others; delivers solutions that enhance/leverage the value of their contributions; creates work processes to achieve more effective results; proposes new solutions to complex problems
  • Delegates and empowers: helps direct reports translate objectives into priorities and sets performance measures for them; lets directs do their jobs; checks and reviews project milestones, without micro-managing direct reports’ work; discovers direct reports’ talents and leverages them; coaches direct reports’ job development
  • Technical skills:  competent use of computer programs and software including Excel, Outlook, Power Point, and Outlook email and calendars
  • Networking ability: reaches out to form key relationships and partnerships for NDI programs; represents NDI as appropriate
 
Education and Experience Required:
  • High School Degree, plus some advanced coursework and/or workplace experience in basic accounting functions.
  • Experience in Bookkeeping Functions.
  • Understanding of double-entry accounting.
  • Exposure to accrual accounting basic.
 
Education and Experience Preferred:
  • Bachelor’s Degree in related field.
  • Experience with ADP – Payroll.
  • Nonprofit experience.
 
Physical Demands of Position:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to be able to:
  • Talk, hear, stand, walk, and reach
  • Type, sitting or standing behind a computer, for several hours at a time
  • Lift materials/equipment weighing up to 30 pounds.
  • Operate general office equipment
  • Use laptop, cell phone and/or other mobile device to exchange information within remote travel areas
 
 
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
 
The Next Door is an Equal Opportunity Employer, one that appreciates differences and creates opportunities for staff to interact with people who do not look like, talk like, think like, believe like, act like, or live like they do.
 
Application Instructions:
We request you go to www.nextdoorinc.org to complete employment application and EEO data form. Submit both documents along with cover letter and resume to recruitment@nextdoorinc.org or mail to The Next Door, 965 Tucker Rd, Hood River, OR 97031 or fax to 541-386-5440.
 
 
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